EVENTS

EXPERIENCE AUSTRALIA

There is an RV road for everybody. From impromptu road trips to familiar gatherings, we believe experiencing it together is better! Come and find your community at one of Avida’s organised events or take one of our road trips and meet up with a friend or few along the way.

Want to come to our events but not sure what’s involved?!

Our events are run by Avida Event Ambassadors, our amazing Avida Owner’s! Our events are made for you to spend time with like minded people! Fond memories with new and old friends guaranteed!

The Experience Team orgainise the event from start to finish to ensure that all attendees including the ambassador have the best time possible. We like to get involved in the community at each event through activities and also give back to the community by using local businesses and charities. We are proud that our events continue to run not-for-profit.

Check out our events video with thanks to Camp Winnie.

What’s included in most events:

Powered site (unless advised otherwise)
Welcome BBQ Dinner
Catered Dinner
Breakfast each morning – 1 cooked included
Happy Hour Catch Ups
Games & Competitions
Activities from Trivia, bingo, local walks to bus tours*
Q&A’s*
And much more

*Not at all events depends on location and budget.

SCHEDULE OF AVIDA EVENTS FOR 2025/2026 coming soon!

SAVE THE DATES:

October/November 2025 – 60th Anniversary Events

January 2026 – Tamworth Country Music Festival

March 2026 – Airlie Beach/Whitsundays

Information including registrations will be out soon!

=Subject to change =

Event notifications and registrations.

Stayed tuned for a schedule of upcoming events for Avida owners and friends for 2025/2026.

Event Notification:

Avida will send an EDM (email) to the database when events open up and a follow up email before registrations close unless sold out. The Avida Official Facebook page is also updated on event news. You will not receive an email if you have unsubscribed from Avida.

Please contact the Experience Team if you are having difficulty receiving emails from Avida – (Be sure to check spam and junk folders too!)

Events are capped to a certain amount as advised on the event promo to ensure we can hold as many events as possible and to assist our Event Ambassadors who dedicate and volunteer their time to run.

Save the Dates:

Once a Save the Date has been advised for an upcoming event, you can advise the Experience Team in writing your interest to attend.

The Experience Team will then email you directly when the event has opened up for registrations.

It is then your responsibility to finalise your booking for the intended event with a completed registration form and payment within the time frame provided. No further follow up will be made.

Registrations:

Registrations must be emailed through to ensure correct info is collected for your booking. Registration closing date: Events will strictly close as per closing date regardless of selling out.

Please note the terms and conditions for cancellations and cut off for refunds regardless of reason to cancel.

Please be sure when you book into an event that you will be able to attend. Refunds are only provided where possible for genuine reasons such as unexpected illness. No spots will be held pending availability to attend.

To avoid disappointment of missing out, please regularly check the Experience Hub events page and book in early!

For enquiries including interest in leading one of our events as and Avida Events Ambassador, please email the Experience Team:experience@avidarv.com.au

Event Conditions & Cancellations: –

Full payment required upon registration.
Cancellations needs to be provided in writing and approved by the Experience Team: experience@avidarv.com.au.
No cancellations for change of mind.
Please note: The following details are provided to the park for your booking: Name(s), email, contact number RV vehicle details.

REFUND conditions –
- Cancellation reason needs to be advised in writing as per above for approval.
- Refunds to be processed back to credit card or debit card.
- $30 admin/cancellation fee for cancellations made 22 days from event start date. NOTE: If a vendor or supplier has required a deposit or full payment sooner, that amount will be subtracted from your refund in addition to the cancellation fee. Experience Team member can confirm what those costs may be at time of approved cancellation.
- Strictly No refunds 21 days prior to event start date.
- Please note these conditions are in place as we run these events not for profit.

TRANSFER conditions –
- Transfers for cancelled bookings are permitted if there is a waiting list.
- If someone from the waiting list accepts and makes payment, a full refund excluding a $30 admin/cancellation fee can be provided
- No transfers to waiting list 14 days prior to event start date.
- Please contact an Experience Team member for waiting list.

SCHEDULE –
- Confirmed by email 2 weeks before event start date. An Experience Team member will also provide updates via email.
- Schedule subject to change beyond Avida’s and Avida Event Ambassadors control. This could extend to during the event also.
- A detailed handbook of the event will be emailed 1-2 weeks prior to event start date.
- Printed copy of schedule and handbook will be provided at check-in on event start day.

ADDITIONAL ITEMS –
- Please always make yourself aware of the events accommodations terms, conditions and rules,
- Children and/or additional adults are always welcome.
- Please note the cost of each an extra person will vary at each event as it will depend on what an extra person or child is charged at the accommodation and if children are charged accordingly (some caterers do no charge a child rate).
- We will always endeavor to select pet friendly parks where possible. Please note it is not possible for all activities/inclusions to be pet friendly. Please always check park conditions for pets. Exclusion to this is assistant animals.
- It is your responsibility to advise an Experience Team member an dietary requirements, including if food items needs to be cooked separately or store separately. We accept allergies and intolerances not dietary preference.
- We will advise any food requirements for catering, restaurants etc. If ever in doubt, please verify with the person, caterer, venue at the time.
- Costing: We continue to run these events not for profit and our number one aim is to provide you with the best price possible despite the continued increase in costings beyond our control. Please note Events may vary in price depending on the location, peak period, catering and included activities. Thank you for your understanding.